Kielhorn Grant

Apply for a Kielhorn Grant

Download the Kielhorn Grant Application form (fillable PDF, revised 6-2023). Applications are also available from any State or District officer.

How the Funds May Be Used

The Kielhorns directed that their gift be used:

• To purchase equipment for use at concerts
• To conduct music camps for Oregon youth
• To promote the appreciation of ‘old time fiddle music’ among Oregon’s youth

General Definitions

• Concerts – a performance of music by players or singers for an audience that does not involve theatrical staging (this is not the same as a jam).
• Promote – further the progress of (something, esp. a cause, venture, or aim); support or actively encourage, to increase public awareness.
• Appreciation – a sensitive awareness, recognition of value.
• Equipment – sound equipment used for live performances such as microphones, amplifiers, speakers, stands, cords, etc.
• Youth – any person 18 years of age and under.

The Endowment Fund

A large portion of this bequest was deposited in the Oregon Community Foundation and established a permanent Endowment Fund. The principal amount of the endowment is not spendable, only the investment earnings. This will establish a long-term legacy for OOTFA and perhaps encourage other members to make a planned gift to continue to expand the fund. Such gifts could be directed donations with noted considerations on how funds would be used.

With the remainder of the Kielhorn funds, the OOTFA Board of Directors established a grant fund administered by the OOTFA Board of Directors. Annual interest from the endowment account shall be added to this grant fund. The Board of Directors’ approval of grant funding is based on the Kielhorn grant application. Submissions and reviews of grant requests can occur at any time.

Application Screening Committee

The President shall appoint a Screening Committee Chair, who will solicit 2 members who are neither State nor District officers to serve twelve (12) months for a term that coincides with the State Office terms. The terms need not be concurrent.

Grant Application Criteria

• Applications can be obtained from either OOTFA State or District Officers, or downloaded from this page.
• Grant applications may be submitted by an individual or OOTFA District but must be reviewed and approved by at least two of the District officers.
• All grant applications must comply with the directed usage specifications and include required signatures.
• No one grant may be for a sum to exceed two thousand five hundred ($2,500) dollars.
• Grants shall not be for individuals, families, or for very small groups. Grants shall not be for individual private instruction.
• Grant funds shall not be used for general operating funds of an OOTFA District or a third-party organization.
• Grants may be used to pay for specific contract services provided by a non-OOTFA member or company but shall not be used to support an activity from an organization that is not a 501(c)(3) corporation.
• A grant period shall run from the date the grant is approved by the OOTFA Board until sixty (60) days after the funded grant activity has been completed or the activity was cancelled, but in no case longer than twelve (12) months from the date of the grant.
• Grant monies will be forwarded by check to the OOTFA district treasurer for dispersing.
• An accounting of grant monies received and paid out by the district will be included in the district treasurer’s monthly report to the State Treasurer.

Grant Application Process

All portions of the grant application must be completed, with additional explanation pages and budget sheet(s) included as needed.

1. Upon completion, the applicant will submit the package to their district officers to review, with a minimum of two (2) district officers’ signatures required.
2. The grant application is then sent to the screening committee Chair, who will share with the rest of committee. Once reviewed and a decision has been agreed upon, the Chair of the screening committee will forward, with the committee’s recommendations, to the OOTFA State Secretary. If the application does not meet the necessary requirements, the committee Chair will follow-up with the applicant.
3. The application may be faxed or attached to an email but must be followed by delivering the original document to the OOTFA Secretary within ten (10) days of review by the Screening Committee.
4. The State Secretary will forward copies of the application to all Board members for consideration. All actions and/or approvals will be by simple majority.
5. If a scheduled Board meeting is not in the near future, the State President may canvas the Board members by email or zoom meeting.
6. Upon approval by the Board, the OOTFA President will sign and forward the application to the OOTFA State Secretary for filing, with a copy to the State Treasurer, who will issue a check to the District Treasurer of the district that endorsed the application.
7. Within thirty (30) days of the end of the grant period, the grantee shall submit a final summary report to the OOTFA Board detailing how the grant objectives were met and how the funds were spent. The State Secretary will file the final report with the original grant application.
8. Any funds not spent on the specific grant activity shall be returned to the State Treasurer for depositing back to the Kielhorn checking account.

These procedures may not be revised without approval by the OOTFA Board of Directors, who may recommend a vote of the general membership. Revised 6-2023.